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WPS Office Manager (12 month contract) at DocuSign
Dublin, IE

The Office Manager thrives in a fast-paced environment juggling multiple tasks while ensuring the office runs efficiently and who enjoys the challenge of always thinking a step ahead. Must be flexible and good-natured to handle a wide variety of functions that vary from basic to complex and challenging.

This position is an Individual Contributor and reports to the VP Global Head Safety & Security.

Responsibilities

  • Manage a large office move into a new site (400+ persons)
  • Regulary hold meetings with team to establish optimal seating plans
  • Establish office space metrics based on current and projected headcount
  • Develop and ensure consistent delivery of site services to maximize the employee experience while also operating within financial plans
  • Manage all Workplace Services Vendors – janitorial, food/snack, maintenance vendors.
  • Partner with HR and other key stakeholders in delivering employee-centric programs, services and events which build company culture
  • Partner with Field Marketing and other key stakeholders to organize local events that strengthen company culture and employee engagement
  • Maintain regular communication with site leads and other key stakeholders, organizing their input into actionable programs and setting clear expectations for project & service delivery
  • Work across DocuSign’s Real Estate & Workplace Services team to help establish best practices for site management.
  • Develop vendor relationships, manage bid processes and annual budget planning. Track asset life cycles, and develop ongoing maintenance plans. Manage all preventative maintenance and repairs for Seattle Office
  • Partner with Security & Safety to manage employee health & safety programs, emergency preparedness and disaster recovery plans
  • Ensure compliance with all physical security protocols, ISO and audits.
  • Contribute to developing metrics and benchmarks for measuring employee satisfaction and optimizing budgets

Basic Qualifications

  • Bachelor’s degree required
  • Proficiency with MS Office: Word, Excel, PowerPoint. Experience in developing and presenting business cases.
  • Proficiency with Salesforce, NetSuite, Success Factors, Concur.
  • Strong experience as an Office Manager 

Preferred Qualifications

  • Unwavering ethics and dependability
  • Extremely customer-centric, both internally and externally
  • Partnering is second-nature
  • Attention to detail and data accuracy.
  • Carries an ‘in charge’ presence
  • Able to influence and drive at all levels
  • Able to lead multiple, high-priority initiatives and projects
  • Communicates effectively, both orally and in writing and negotiation skills
  • Fast-paced, high-energy, quick-thinking, change-oriented, and able to thrive on ambiguity
  • A proven track record of Success in office services, hospitality and/or facilities management experience. Experience with a mid- to large-sized technology companies a plus.
  • Ability to work extended hours as needed to cover peak periods.
  • Ability to manage multiple initiatives simultaneously. Good prioritization and time management skills.
  • Proactive approach to problem solving, and ability to make good decisions in a rapidly changing environment

About DocuSign

DocuSign® is changing how business gets done by empowering hundreds of thousands of customers and tens of millions of users in most countries around the world to sign, send and manage documents anytime, anywhere, on any device with confidence. DocuSign replaces printing, faxing, scanning and overnighting documents with the easiest, fastest, most trusted way to make every approval and decision digital. Organizations of all sizes and industries are accelerating contracts, approvals and workflows with DocuSign's Digital Transaction Management (DTM) platform and eSignature solution. DocuSign keeps life and business moving forward.

DocuSign is committed to building a diverse team of talented individuals who bring different perspectives to the discussion and who feel a sense of inclusion and belonging when they join our team. Individuals seeking employment at DocuSign are considered without regards to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category.