Startup Careers

Be a part of our family by contributing to our portfolio companies’ innovation and success. Browse open positions below with Intel Capital portfolio companies.

Executive Assistant at R3CEV
New York City, NY, US
Supporting 3 busy executives in the Partner and Sales Teams, the Executive Assistant will provide full business support to the group as well as handling Administrative tasks for the Sales and Partner teams.
The Executive Assistant will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organisational skills together with the ability to maintain a realistic balance among multiple priorities. They will have the ability to work independently on projects, from conception to completion and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion. Due to the nature of this role, irregular working hours including weekends maybe necessary to support various time zones and travel. 

Responsibilities

    • Undertake a variety of administrative tasks for the executives including: managing extremely active calendars of appointments; completing expense reports; composing and preparing correspondence that is often confidential; arranging complex and detailed global travel plans, itineraries, and agendas; and compiling documents for travel-related meetings; organising presentations and speaking notes for internal and external presentations.
    • Plan and coordinate the Executives schedules, ensuring they are followed and respected.
    • Monitor incoming email appropriately, prioritising urgent messages, preparing responses or when sufficiently informed responding on behalf of the Executives.
    • Work closely and effectively with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
    • Successfully complete critical aspects of deliverables with a hands-on approach, including managing multiple team meetings, compiling agendas, taking minutes, ensuring actions are followed up and completed as well as handling day to day administrative tasks for 2 busy teams.
    • Use all available technology to help simplify and organise a busy schedule, e.g. reminders for events and scheduled calls when out of the office.

Qualifications

    • Strong organisational skills that reflect the ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail
    • Very strong interpersonal skills and the ability to build relationships with stakeholders, including board members and external partners
    • Expert level written and verbal communication skills
    • Demonstrable experience of problem-solving with strong decision-making capability
    • Emotional maturity
    • Highly resourceful team-player, with the ability to also be extremely effective independently
    • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
    • Demonstrate the ability to achieve high performance goals and meet deadlines in a fast-paced environment
    • Has a strong understanding of social media, LinkedIn etc.
    • Degree educated preferred
    • 6 years+ of experience supporting senior management, preferably in a financial services, technology or another dynamic business
    • Experience and interest in internal and external communications
    • Advanced Microsoft Office (Outlook, Word, Excel, and PowerPoint)