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Executive Administrative Assistant at Urban Airship
Portland, OR, US

About You

Urban Airship is seeking an Executive Assistant to provide complete executive and administrative support to the Chief Financial Officer, SVP Customer Success and key administrative staff including Legal and HR Executives and the management and employees within those organizations.

You are an experienced Executive Assistant that is exceedingly well organized, flexible, personable and enjoy solving administrative challenges. You have ability to interact with staff in Portland in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Responsibilities:

  • Support staff meetings and coordinate the agenda, meeting notes, action items, and follow up
  • Proactively seek out ways to take on tasks from executive management so that it can be as effective as possible
  • Assist in achieving and maintaining effective flow across the Finance and customer success organization and the
  • Calendar management, requiring interaction with both internal staff, customers, partners, and vendors
  • Assist with incoming and outgoing electronic communications on behalf of the executive management
  • Assist with preparation of presentation materials
  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Arrange travel schedule and reservations for executive management as needed

Skills and Experience Required:

  • Experience supporting an executive team member
  • Google experience, scheduling/calendaring using Google Calendar, Gmail and Google Docs creation and support
  • Expert level written and verbal communication skills
  • Strong decision making ability and attention to detail
  • Strong experience with Apple Mac, Keynote/Powerpoint, Word, Excel
  • Experience with and the desire to use collaboration software (e.g., Confluence, Slack,etc.)
  • Experience scheduling travel arrangements for management
  • Experience working in a high tech company is a plus

About Us

Urban Airship is trusted by thousands of businesses looking to grow with mobile. Every day, marketers and developers depend on Urban Airship to deliver more than one billion mobile moments that inspire interest and drive action. Urban Airship’s mobile growth platform is used by many of the world’s most admired companies, including Adidas, Alaska Airlines, The Home Depot, NBC Universal, Sky Media, and Zillow.